Additional Resources

Housing & Registration

This report outlines the best practices in housing and registration management as defined by the APEX Housing & Registration Panel. This panel was charged with developing industry accepted practices for collecting, reporting, and retrieving housing and registration information; and recommending best practices on room block management, technology and the Internet, auditing and reporting.

Download the APEX Housing & Registration Accepted Practices (including forms and templates):

MS Word file 

 PDF file


The APEX Contracts best practices offer guidance about various aspects of industry contracts to event organizers, hoteliers, and other tourism and hospitality industry professionals referred to in this document as “industry professionals.” 

The APEX Contracts materials are not intended to develop an industry “standard” document, but to provide an overview of voluntary accepted practices for negotiations for the use of hotel, and event space. These materials should in no way be construed as a substitute for legal advice. Industry professionals are encouraged to seek legal advice regarding contracts and other legal matters, as no single contract will work perfectly for every event.

Download the APEX Contract Accepted Practices

 PDF file

Meeting & Site Profiles Panel

Introduction (PDF)

Hotel Site

Executive Summary (MS Word) 

Full Profile (MS Word) 

Resort Site

Executive Summary (MS Word) 

 Full Profile (MS Word)

Convention Center Site

 Executive Summary (MS Word)  Full Profile (MS Word)

Conference Center Site

Executive Summary (MS Word) 

Full Profile (MS Word) 

City Profile

Executive Summary (MS Word)

General Information (MS Word) 


Event Specifications

Download the APEX Event Specifications Guide

 Microsoft Word file PDF file 

Post Event Reporting

Download the APEX Post-Event Report Template

 MS Word file  PDF file